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Keresés:
Vakbarát, kontrasztos változat látássérülteknek    A A A    English Utolsó frissítés: 2010.10.01.

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Personal Data and Address Register

Personal contact and delivery of a message

The data provision from the Personal Data and Address Register is regulated by the Act LXVI of 1992 on Keeping Records on the Personal Data and Address of citizens (hereinafter referred to as: Act) and by the Government Decree 146/1993 (X.26.) on the implementation of the above mentioned Act (hereinafter: ImpD).

According to the Section 17 Subsection (1) of the Act, on application by the citizen or a legal entity or entity without legal personality, the organs of registration shall provide data under the conditions and within the limitations laid down in the Act, in case of evidence of the purpose and legal title of their use.

As of Section 20, subsection (1) the natural personal identification data (place and date of birth, mother’s name), address of domicile, place and date of death of the citizen can be supplied to any other citizen, legal entity or entity without legal personality

  • if it is provided for by an international agreement or reciprocity,
  • if the applying citizen or entity without legal personality proves his right or justified interest to using up the information by a deed;
  • if the legal entity requires them for the purpose of enforcement of its proved rights or meeting its obligations against the citizen.

Even in these cases, only as much information can be provided as a maximum that is still sufficient for satisfying the purposes of its use.

The familial relationship (searching of an old acquaintance) and the amity is not sufficient aim of use and legal basis.

In lieu of data provision we offer

  1. personal contact (in this case we ask the person - you are looking for - to give his written agreement to make his name and address information available to the applicant) or
  2. delivery of a message (in this case we deliver your message/letter).

According to Section 22 Subsection (1) of ImpD, when applying for data provision the natural personal identification data appropriate for identification as well as the address of domicile of the citizen concerned must be provided. In case of a person to be identified individually, the organ of registration shall perform data provision in the event that only data of one particular person are in accordance with features indicated.

The application for personal contact and delivery of a message may be submitted by proxy as well. In this case the application must contain an authorization in writing.

Act CXL of 2004 on the General Rules of Administrative Proceedings and Services pursuant Section 40 Subsection (2) if the client is not involved personally, the authority shall check the representative’s authorization for representation. The representative shall be required to verify his authorization for representation by way of the means specified in Section 40/A.

The authorization for representation shall be fixed in writing or recorded in a memorandum. If the authorization is made in writing, the authorized representative shall attach the original of the authorization for representation, or a certified copy to the documents at the time of first contact.
Where the authorization for representation is made out not in writing, it shall be fixed in an authentic instrument or a private document with full probative force. A power of attorney made out to an attorney at law need not be witnessed if signed by the client himself; otherwise the provisions of the relevant legislation shall apply.

Where the authorization for representation is made out abroad, it shall be fixed in an authentic instrument or a certified private document, and shall be re-certified.
The authorization may apply to the entire proceedings or to certain procedural steps only.

If an authentic instrument made out abroad, and any private document certified by a foreign court, administrative body, notary public or any other person vested with authenticity shall - unless any legal regulation pertaining to the case concerned, an international agreement or the principle of reciprocity suggests otherwise - be considered affirmative proof according to Hungarian laws if endorsed by the Hungarian foreign mission in the country where it was issued. Any instrument made out in a language other than Hungarian shall be accepted only with the official translation attached, unless otherwise prescribed by any legal regulation pertaining to the type of case concerned.

As explained above, the application shall include:

    • the applicant’s particulars/data ,
    • the applicant’s contact details (address and / or telephone number) by which the person sought for may contact the applicant,
    • the natural personal identification data suitable for identification of the person sought for (surname and forename, place and date of birth, mother’s maiden family and given name), or the full address of the person sought for (city, street, number of house) known by the applicant,
    • the authorization for representation if the client is not involved personally,
    • the name of agent for delivery service of process, his address and delivery authorization, if the documents occurred during the process are required to be delivered to a Hungarian address, and
    • a handwritten signature (stamp) of the applicant,  
    • a declaration on requiring either the personal contact or the completion of  the delivery of a message.

The client can send application in writing form (with his signature) per post to our Office address - 1094 Budapest, Balázs Béla u. 35. - or to the addresses of Hungarian diplomatic missions (embassy or consular office), furthermore personally at the Customer Service Centre of our Office (address: 1062 Budapest, Andrássy út 55.) Opening hours from Monday to Thursday: from 8 a.m. to 16 p.m., on Fridays from 8 a.m. to 13.30 p.m.

Information regarding the administration service fee

The administration service fee of complete service of data provision as well as personal contact for the purpose of establishing relation and for message forward from the Personal Data and Address Register is regulated by the Ministry of Justice and Law Enforcement and Leading Minister of Prime Minister’s Office joint Decree 16/2007. (III.13.) by virtue of an administration service fee shall be paid for the personal contact for the purpose of establishing relation and for message forward.

The amount of the administrative service fee is: from 1 to 5 persons 3500 HUF, up to 5 persons 730 HUF per person.

In case of an application from abroad or by the competent embassy / consular office the client must pay the administration service fee as a consular fee, at the competent Hungarian Embassy or Consular Office after the fulfilment of the application.

If the applicant requires delivery of documents by an agent for services of process, the administration service fee must be paid within 15 days, on the basis of invoice with cash transfer order

According to the above mentioned Decree, the administrative data provision procedure occurs if the data applicant

  • applies to the competent registration authority requesting a written agreement from the person or a group of persons concerned to make available their name and address details for the data applicant (hereinafter referred to as personal contact)
  • applies to the competent registration authority requesting to notify the person or a group of persons concerned that they can get in relationship with the data applicant directly if they wish (notice/delivery of a message)

The fee must be paid even if

  • the person sought for is not included in the register or on the basis of criteria specified by the data applicant the person can not be identified,
  • in the case of a personal contact  the person sought for does not declare even at the request of the authority, he does not contribute to the data provision, or he does not accept the notice sent by mail to him, or the notice is returned to the competent authority after attempted completion of the mail service with the remark "did not search",
  • the completed service is not accepted by the data applicant even at the request of the authority, or
  • the personal and address data figured in the data provision are the same as the data known by the data applicant.


 

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